Description of Service

As the central service center for Main and Branch Campuses, the Office for Academic Personnel (OAP) provides information to administrators, faculty and graduate student assistantship holders (TA, GA, RA, PA) to help them navigate policies and procedures that govern their rights and responsibilities as UNM employees. The Office oversees the processing of all personnel matters relevant to Main and Branch campus faculty as well as all graduate assistantship holders across the entire university.

It helps ensure compliance with University policies and procedures, as well as State and Federal laws and regulations relevant to Main and Branch campus faculty and graduate assistants (TA, GA, RA, PA). The Office participates and collaborates in long-range planning and policy-making by implementing new academic personnel procedures and guidelines, and provides advice, support, training and professional education relative to academic personnel matters for the academic community.

How to contact the department or request service

 Contact faculty@unm.edu for:

• Question and submissions pertaining to Faculty transactional items such as:
  • Special Administrative Components
  • Non-Standard Payments
  • Contract Renewals and Extensions
  • Teaching Overloads
  • Appointment Percent Changes
  • ePAF support
  • Compensation Changes
• Questions pertaining to Faculty hiring and onboarding
• Faculty Sabbatical & Academic Leave Requests
• Affiliate requests and questions pertaining to:
  • Letters of Academic Title
  • Visiting Academic Colleagues
  • Joint Appointments

Contact assistantships@unm.edu for:

• Questions pertaining to Graduate Student Assistantship contracts such as:
  • Contract dates
  • Contract salary amounts and calculations method
  • Identifying assistantship types
  • Contract processing questions, including revisions
• Requests to transfer Graduate Student Assistantship contracts to another originator
• Requests to return Graduate Student Assistantship contracts for correction from GS approval
• Graduate Student Assistantship tuition waiver issues
• Non-Standard Payments for Graduate Student Assistantship Holders
• Payroll Adjustments for Graduate Student Assistantship Holders

Contact oaplr@unm.edu for:

• Questions pertaining to labor laws, regulations, and policies applicable to Faculty and Graduate Student Assistantship Holders
• Questions pertaining to the Collective Bargaining Agreements for Faculty and Graduate Student Assistantship Holders
• Questions pertaining to grievances from Faculty and Graduate Student Assistantship Holders
• Requests to change Special Administrative Components policies
• Faculty Leave Requests
  • Paid Parental Leave
  • Extended Sick Leave
  • Leave under the Family and Medical Leave Act
  • Leave Without Pay
• Assistantship Leave Requests
  • Leave under the Family and Medical Leave Act
• Questions pertaining to Graduate Student Assistantship postings
• Requests to Review a Faculty Personnel File

What to expect when requesting assistance

-Response time 2 business days

-the department will need the banner ID and employee name to assist with any inquiries

-the department will also need the service ticket number from the Smartsheet.  The Smartsheet is how job actions should be submitted. The Smartsheet can be found on the OAP home page at: https://oap.unm.edu/index.html